Post-Signature Contract Management Software Features

AI Field Extraction*

The AI technology adeptly scans and examines documents, pinpointing critical data points like involved parties, deadlines, as well as benefits and obligations.

Renewals & Cancellations

Normally contracts need to be renewed or cancelled prior to specified dates set out. If these dates are missed, contracts may automatically renew or be cancelled.

Notifications
Automatically receive prompt notifications, prior to renewal or cancellation dates.

Reminders
Routinely receive reminders if renewals or cancellations are not actioned.

Auto-renewals
Keep documents updated with auto-renewals and cancellations, when needed.

Benefits and Obligations Tracking

• Never miss an increase, commission, etc.
• Stay on top of key milestones, supplier incentives, allowance, etc.
• Customize tracking goals and objectives.

Workflow Engine

Typically, to adhere to the terms of a contract, admin intensive tasks are inevitable. These tasks can be strenuous and increases workload, deterring productivity.

• Complete workflows are automatically triggered for known events e.g. renewals, terminations, price escalations etc.
• Workflows can be triggered for events catered for in the documentation if and when they occur e.g. force majeure, cancellation, breach etc.
• Processes are completely configurable.
• Each stagewithin the workflow engine is tracked and automatically escalated if needed.
• All documentation and correspondence obtained during the completion of the workflow are stored with the related contract.

Workflow Engine

Typically, to adhere to the terms of a contract, admin intensive tasks are inevitable. These tasks can be strenuous and increases workload, deterring productivity.

• Complete workflows are automatically triggered for known events e.g. renewals, terminations, price escalations etc.
• Workflows can be triggered for events catered for in the documentation if and when they occur e.g. force majeure, cancellation, breach etc.
• Processes are completely configurable.
• Each stagewithin the workflow engine is tracked and automatically escalated if needed.
• All documentation and correspondence obtained during the completion of the workflow are stored with the related contract.

Central Storage

• Flexible and easy access, anytime and place.
• A single depository where all stored information, drafted in the signed contracts, can be extracted.
• Record documentation and correspondence along with its relevant contract.
• Store renewals and amendments with the “master agreement”.
• Link” different contracts associated with a project.

External Contacts and Representatives

If you are outsourcing any services, it is critical for an effective contract management system to have the details of the organisations that you are contracting with, the representative of the contractor, and their contact details stored. Contracting parties are only stored once in the system:

• Reserve representatives of contract parties’ information and label the contracts that they are assigned to.
• Related parties e.g., the professional advisors’ details are also saved.

External Contacts and Representatives

If you are outsourcing any services, it is critical for an effective contract management system to have the details of the organisations that you are contracting with, the representative of the contractor, and their contact details stored. Contracting parties are only stored once in the system:

• Reserve representatives of contract parties’ information and label the contracts that they are assigned to.
• Related parties e.g., the professional advisors’ details are also saved.

Contract Data Analytics

Control panel, customizable grids and a powerful search engine give you a high-level understanding of your contracts and easily answer frequently asked questions.

Dashboards
Dashboards focus on an analysis of your contracts, tasks and matters requiring your attention.

Contract Grid
The “Contract Grid” allows you to build queries without coding and save them for future use.

Excel
Grids can be exported to Excel for presentation and reporting purposes, if needed.

Security

Secure access to your contracts is critical to your business

• All information is hosted in Microsoft Azure
• Access control – Sign on
• To add an extra layer of security, Two-Factor Authentication (2FA) is used for user logins
• Manage users’ access to stored information
• Assign limited access to designated users for highly confidential contracts
• Secure access to your contracts is critical to your business so all access is permission-based
• Access to stored information can be managed by role within a department and/or business unit
• Confidential contracts can be marked as such and limited/specific access given
• The website is protected with SSL standard certification

Security

Secure access to your contracts is critical to your business

• All information is hosted in Microsoft Azure
• Access control – Sign on
• To add an extra layer of security, Two-Factor Authentication (2FA) is used for user logins
• Manage users’ access to stored information
• Assign limited access to designated users for highly confidential contracts
• Secure access to your contracts is critical to your business so all access is permission-based
• Access to stored information can be managed by role within a department and/or business unit
• Confidential contracts can be marked as such and limited/specific access given
• The website is protected with SSL standard certification

Contract Parties and their Representatives

It is critical to know the details of the organisations that you are contracting with, who to contact in those organisations and their contact details.

• Contract parties are only stored once in the system
• Representatives of contract parties and which contracts they are involved with, are also stored
• Related parties e.g., the professional advisors details, are also saved

Contract Data Rooms

• Contract Data Rooms can be created for specific deals or projects
• Contracts can be put into Data Rooms as is appropriate
• Documents, other than contracts, can also be stored in the Data Rooms
• Access to each Data Room can be independently controlled

Contract Data Rooms

• Contract Data Rooms can be created for specific deals or projects
• Contracts can be put into Data Rooms as is appropriate
• Documents, other than contracts, can also be stored in the Data Rooms
• Access to each Data Room can be independently controlled